Submitting the Completed Documentation to your Academic Unit

Overview

To issue your I-20/DS-2019, OIA must receive a complete application packet from your admissions office.  In most cases, you will submit these documents through the electronic application portal.  Your admissions department will explain when and how to submit the documents.

The following documents must be submitted together to your academic unit:

  1. Complete Financial Resources Statement (FRS)
  2. Financial documentation
  3. Copy of passport biographical page/s (those showing your name and photo)
    • Copy of passport for each dependent, if applicable

Contact your admissions department for information on where and how to submit these documents. 

Issuing your Form I-20 or DS-2019     

Your academic department will receive your documents and enter your information into the university database. Once this process is complete (2 weeks to 1 month, but could be longer) OIA will receive your file and prepare your visa eligibility document (approximately 2 weeks, if your file is complete), assuming you are not a transfer student. The most common reasons for delays in processing are:       

  • Not completing the Financial Resources Statement (FRS)
  • Submitting inadequate or conflicting financial documents. Review the list of acceptable financial documentation and be as clear as possible.  Include a table of contents if you have multiple accounts or different kinds of funding.
  • Not including a passport copy (including dependents, if applicable)      
  • Not indicating you are a SEVIS transfer student on the FRS

We understand this is a long process and we appreciate your patience. If OIA needs anything from you, you will be notified via e-mail. If you do not hear from us, it means your document is being processed.     

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Receiving Your I-20/DS-2019

Your I-20/DS-2019 will be mailed to you.  Depending on your academic department, your document will either be:

  1. Sent by OIA through the method you indicate on the FRS, OR
  2. Sent by your admissions office through express mail. 

Review the chart below to find out how you will receive your document:

Documents Sent by OIA

If you are an incoming student in the following academic programs, OIA will mail the I-20 or DS-2019 to you directly according to the method you select on your FRS. We can send it to you by either:

  • Regular airmail. Documents are sent free of charge and typically take 2-6 weeks to arrive. There is no tracking information or estimated delivery time for regular mail.
     
  • Pre-paid express mail. You can pay to have the documents sent to you via express mail through EShip Global, a third party service.  You select your shipping method, create a pre-paid shipping label, and are able to track your document.

    If you request express mailing on your FRS, your document will not be sent until you submit the express mail request. You will not receive a reminder to create the express shipping label if you have not done so.  This express option is for shipping only and will not expedite the time it takes to process your document.

Departments:

Astronomy Harris School
Biophysical Sciences               Humanities Division
Chemistry Law School
Computer Science Mathematics
Divinity Social Sciences Division
Financial Mathematics Social Service Administration
Graham School IME

 

Documents Sent by the Department Directly

NOTE: If you will be a student in a department listed below, then your academic unit will mail your I-20 or DS-2019 to you via FedEx or UPS, free of charge. Therefore, you do NOT need to complete the steps at the link above.   Please contact your admissions office for information on tracking, mailing type, or when you can expect to receive your document after it is mailed.

Departments:

Biological Sciences Division      Pritzker School of Medicine
Chicago Booth Statistics
Geophysical Sciences  
The College  
   

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Transfer Students 

If you will come to the University of Chicago directly from another U.S. institution, including summer language programs, it is very important that you indicate you are a SEVIS transfer student on the FRS and that OIA receives your transfer-in form. Your current international student adviser can send the completed form directly to our office as an email attachment. 

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