Request to Approve Participation: Short-Term Consultation and/or Occasional Lecture

Procedures for Approval

A J-1 Professor/Researcher/Short-Term Scholar may participate in occasional lectures and short-term consultations, when authorized in advance and in writing by the Exchange Visitor's sponsor (UChicago) under specific conditions. Of note, the term 'occasional' and/or 'short-term' is interpreted as pertaining to individual occurrences as opposed to continuous engagement in an activity. 
The activity must:

  • be directly related to your activity at the University of Chicago;
  • be incidental;
  • not delay the completion date of your J-1 program; and
  • be approved by your PI/superviser in advance

To receive approval and/or accept wages or other remunerations, a letter from OIA authorizing the lectures or consultations is needed BEFORE this activity occurs. If you are paid, you will need to provide the OIA written letter to the organization/entity that will pay you and act as an independent contractor.  To request this letter from OIA please submit this form. 

Provide the name of the organization/entity that will pay you for providing an occasional lecture or short-term consultation.
Provide a brief explanation on how this activity is related to and/or enhances your current J-1 program at UChicago.
This letter should be issued by the organization/entity of where you will conduct the occasional lecture/short-term consulation and should include the terms and conditions of the offer to lecture or consult, including the date/duration of activity, number of hours, field or subject, amount of compensation, and detailed description of what you will be doing for this organization/entity. Failure to provide complete information can result in a denial of your request.
This letter/email should be written by your UChicago PI/Supervisor, recommending your participation in the specific activity and explain how the specific activity would enhance/connect to your J-1 program objectives at your UChicago department.
Use this field to upload additional support/information on this activity, if needed.
Attestation:
By submitting this form, I confirm my understanding that failure to receive advance approval and/or an amended Form DS-2019 before accepting an honorarium or other type of payment for engaging in a normally approvable and appropriate activity represents a minor or technical infraction that must be reported in SEVIS.